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Writer's pictureKayla Parry

Harnessing the Power of AI for Your Business: A Broad Guide for Aspiring & New Business Owners

Updated: Apr 30, 2023

As a business owner, I understand the challenges of staying on top of the latest technology trends and finding ways to incorporate them into business operations. It can be overwhelming but once you get comfortable it can make your life a million times easier!


Artificial Intelligence (AI) & Machine Learning (ML) has been a game-changer for many industries, and with how tech has been advancing, it's essential for aspiring or new business owners to learn how to leverage AI to stay competitive and grow their business.



In this blog, I'll guide you through what tasks you can automate, some of the best AI tools available, how to use them, and how they can benefit your business.


I have been incorporating Artificial Intelligence (AI) & Machine Learning (ML) into my day-to-day personally and professionally for a little while now and want to share a list of some of the top rated AI Tools that I've found. I've listed the site, what it's good for & pricing. I'm not associated with any of these brands (apart from Sincode which I love so much I got a referral link) but some I use regularly, some I haven't used but have been top rated online so I wanted to include as much as I could for you all!


PS. You can find a list of My Favourites at the end (;



Tasks To Automate:

If you're unsure if incorporating Artificial Intelligence (AI) & Machine Learning (ML) into your business can help or if it's right for you, I wanted to give you a little list of different things within a business that can be automated to give you more time, resulting in increased productivity which ultimately leads to a healthier bottom line.


  1. Email management: Sorting, prioritizing, and responding to emails can be automated using AI-driven tools, filters, and canned responses.

  2. Social media posting: Scheduling and publishing content across different platforms can be automated using social media management tools.

  3. Bookkeeping and invoicing: Automating the creation, sending, and tracking of invoices, as well as managing expenses and financial records, can save time and reduce errors.

  4. Payroll processing: Automating payroll calculations, tax deductions, and payments can streamline the process and ensure timely, accurate compensation for employees.

  5. Customer relationship management (CRM): Automatic data entry, lead scoring, and follow-up reminders can improve customer interactions and save time.

  6. Inventory management: Automating inventory tracking, reordering, and stock level monitoring can reduce manual work and improve efficiency.

  7. Appointment scheduling: Online scheduling tools can automate appointment booking, reminders, and cancellations, reducing administrative tasks.

  8. Data backups and updates: Automating data backups and software updates ensures that critical information is stored securely and systems are up-to-date with minimal manual intervention.

  9. Report generation: Automatically generating regular performance reports and analytics can save time and provide valuable insights for decision-making.

  10. Task delegation and team collaboration: Project management tools can automate task assignment, progress tracking, and communication among team members.

  11. Onboarding and training: Automating the onboarding process for new employees and providing online training materials can save time and ensure a consistent experience.

  12. Lead generation and nurturing: Using automation tools to find and engage with potential customers can increase efficiency and help grow the business.

  13. Website and SEO maintenance: Automating regular website maintenance tasks, such as updating content, checking broken links, and monitoring SEO performance, can keep the site running smoothly with minimal manual effort.

  14. Document management: Implementing automated document storage, organization, and retrieval systems can save time and reduce the risk of misplaced or lost files.

  15. Customer support: AI-powered chatbots and automated ticketing systems can streamline customer support, providing quick and accurate responses to common inquiries.


When you think about the time you can save by using Artificial Intelligence (AI) & Machine Learning (ML) to your advantage, you start to see it's value and slowly you will find tools that you love, that make running your business or life just that little bit easier.


Below are a few tools that can help with the above but keep your eye out for other tools online, do a little bit of research and make it work for you!




Best AI Content Generation Tools:

Content Generation: Enhance Your Writing with AI. AI-powered content generation tools can help you create high-quality content more efficiently and consistently.


OpenAI's Chat-GPT-3.5/4 (https://beta.openai.com)

  • Advanced language model

  • Generates human-like text based on prompts

  • Best for: Blog content, social media posts, email templates, and more

  • Pricing: Free during beta, paid plans TBA


  • AI-powered content generator

  • Offers a variety of content templates

  • Best for: Blog articles, social media posts, ad copy, and more

  • Pricing: Starts at $35/month, 7-day free trial available



Best AI Email Marketing Tools:

Email Marketing: Automate and Optimize Your Campaigns. AI can help you optimize your email marketing efforts by analyzing data, personalizing content, and improving deliverability.


  • AI-powered email marketing optimization

  • Personalizes send times and content

  • Best for: Email marketing campaigns and improving open rates

  • Pricing: Starts at $299/month


  • AI-generated email subject lines

  • Optimizes open rates and engagement

  • Best for: Improving email marketing performance

  • Pricing: Custom pricing, contact for a quote



Best AI Photo Generation Tools:

AI-Powered Photo Generation: Create Unique Visuals with Ease. Adding these tools to your arsenal will help you create engaging visuals for your business, enhancing your marketing efforts and making your brand stand out. AI-based image generation tools can help you create unique visuals for your marketing campaigns, social media, and website without the need for professional design skills.


  • AI-generated images based on text prompts

  • Creates unique and creative visuals

  • Best for: Blog images, social media visuals, ad creatives, and more

  • Pricing: Currently in research preview, free access during preview, paid plans TBA


  • AI-powered creative toolkit

  • Includes various AI models, including DALL-E, for image generation

  • Best for: Creating visuals for marketing campaigns, web design, and more

  • Pricing: Free plan available, paid plans start at $15/month


DeepArt.io (https://deepart.io)

  • AI-generated artwork using style transfer

  • Turn your photos into unique art pieces

  • Best for: Social media content, website visuals, and personalized artwork

  • Pricing: Free low-resolution images, high-resolution images start at €9.99



Best AI Music Generation Tools:

AI-Generated Music: Craft the Perfect Soundtrack for Your Business. AI-generated music tools can help you create custom soundtracks for your marketing videos, podcasts, or background music for your website, without the need for professional music production skills.


  • Royalty-free music library

  • High-quality tracks for various purposes

  • Best for: Video production, podcast intro/outro, background music, and more

  • Pricing: Single track pricing starts at $49, subscriptions available from $12.99/month


  • AI-generated custom music tracks

  • Create unique music based on your preferences

  • Best for: Background music, video soundtracks, podcasts, and more

  • Pricing: Currently invite-only, pricing TBA


  • AI-generated music compositions

  • Customizable music for various genres and moods

  • Best for: Video productions, advertising, podcasts, and more

  • Pricing: Free plan available, paid plans start at $49/month



My Favourite AI Tools:

I wanted to save the best for last! These are some of my personal favourite AI tools that I've found valuable for various business tasks. Check them out and see how they can benefit your own business.


*Chat-GPT4 is my right hand man and that was mentioned earlier. The following consist of:


  • AI-powered assistant with vast assistance capabilities

  • Advanced chat bot, image generators, content generators and more.

  • Best for: Anyone for anything

  • Pricing: Free trial available, $1 for first month and then plans start at $20/month


  • AI-assisted video editing

  • Simplify and streamline your video editing process

  • Best for: Social media videos, product demos, tutorials, and more

  • Pricing: Free trial available, paid plans start at $29/month


  • AI-generated video creation

  • Create professional videos with virtual presenters

  • Best for: Marketing videos, training, and more

  • Pricing: Free trial available, paid plans start at $30/month


  • AI-driven voice cloning

  • Automatically generate spoken text in your voice from prompts

  • Best for: Social media, content marketing, video content

  • Pricing: Free trial available, contact for paid plans


  • AI-based photo animation & talking chat bot creator

  • Improve the quality and appearance of visual content, create an avatar/moving head an, uploan your voice and prompt it to speak. It can look and sound just like you

  • Best for: Content creation, marketing materials

  • Pricing: Free trial & memberships from $5.99/month


  • AI-powered zoom recorder & summarizer

  • Understand, bookmark and summarise your zoom meetings, refer back to colour coded bookmarks too

  • Best for: Zoom meetings

  • Pricing: Contact for pricing


  • AI-powered creative toolkit

  • Generate visuals, enhance images, and more

  • Best for: Visual design, art, and creative projects

  • Pricing: Free trial available, paid plans start at $15/month


  • AI tools library

  • Discover a wide range of AI tools for various purposes

  • Best for: Exploring new AI tools and applications

  • Pricing: Free to access, individual tool pricing varies


Explore these favourite Artificial Intelligence (AI) & Machine Learning (ML) tools of mine to see how they can help you achieve your business goals. Don't be afraid to experiment with different tools to find the best fit for your needs, and take advantage of free trials when available.




Will you keep up with AI?


Incorporating Artificial Intelligence (AI) & Machine Learning (ML) into your business operations can help you streamline processes, improve customer experience, and stay ahead of the competition. By using the tools mentioned above or others similar, you'll be well on your way to leveraging the power of AI & ML in your business. Remember to explore each tool's features, pricing, and capabilities to find the best fit for your business needs and don't hesitate to take advantage of free trials to test their capabilities.


PS: If you struggle with prompting let me know and I can add you to my mailing list. When my prompt generators are released you'll know first!


Leave a comment with other AI Tools you've found that you love!

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